This role is only available to Singapore residents or to those who hold valid working visas or permits.
Title: Procurement Specialist
Department/Division: COSO / COS1
1. JOB PURPOSE:
Provide assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement (goods, works, and consulting services) policies and procedures, support improvements in the implementation performance of ADB portfolio of loans, grants and technical assistance (TA), and assist in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects.
2. EXPECTED OUTCOMES:
a. Procurement/Consulting Services Advice
· Review borrowers’ procurement actions and submissions for engaging consultants under ADB loans.
· Provide technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
b. Project Management Support
· Participate in the design, processing, and administration of loan and TA projects in the context of procurement planning and assessment.
· Participate in the evaluation of projects and preparation of completion reports in the context of compliance with ADB’s procurement and consulting services guidelines and procedures.
· Chair consultant selection committee meetings to shortlist consultants and evaluate their proposals.
· Negotiate contracts with consultants on behalf of ADB, to provide services to ADB TAs.
· Lead in the processing and implementing TAs related to capacity building in procurement and consulting services.
c. Policy/Procedure Setting and Improvement
· Provide inputs for the standardization and improvement of guidelines, policies and procedures around procurement and consulting services.
· Assist in the coordination with other development agencies for harmonization of policies around procurement and consulting services.
· Assist with complex and multi-disciplinary problem solving.
· Lead and manage projects and assignments involving low to moderate levels of risk.
d. Knowledge Sharing
· Deliver tailored training to ADB and executing agency (EA) staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines.
e. Staff Supervision
· Provide leadership and support to reporting staff.
· Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
· Ensure the on-going learning and development of reporting staff.
3. Education Requirements:
A university degree in business administration, economics, engineering, or other related fields; preferably at post-graduate level or its equivalent
4. Relevant Experience and Other Requirements:
· Suitability to undertake the responsibilities mentioned above at the required level
· At least 8 years of relevant professional experience in procurement, project management or other related area
· Excellent oral and written communication skills in English
· International experience working in several countries
5. CORE COMPETENCIES:
Technical Knowledge and Skills
- Able to apply technical skills in a team leadership role to resolve and manage complex issues in relation to policies and practices around procurement and consulting services
- Able to apply advanced technical knowledge, skills and expertise in procurement systems
- Able to use technical expertise to advise and support project teams and EAs in project design and administration, particularly on planning and budgeting for consulting services
Client Orientation
- Has a high level of understanding of the needs of key clients within ADB and in DMCs
- Applies highly developed skills to support external client groups
- Seeks feedback from clients on the quality of service and effectiveness of support provided
Achieving Results
- Focuses on achieving work-related deadlines to meet the expected results of the Division
- Regularly monitors the progress of work assignments to ensure performance targets are met on time
- Prioritizes work to ensure expected results are achieved
Working Together
- Develops the team working skills of direct reports
- Motivates the team to work effectively together and with others outside the team
- Works cooperatively with others to resolve difficulties and conflicts in relation to priority areas and strategies
Learning and Knowledge Sharing
- Develops innovative processes with staff for knowledge and information sharing
- Empowers staff under supervision to make continuous improvements
- Encourages the team to share their learning and knowledge
6. IMMEDIATE REPORTING RELATIONSHIPS:
The position reports to: Director, Central Operations Services Division (COS1)
The following staff positions report to the Procurement Specialist:
National Officers and Administrative Staff
Established in 1966 and headquartered in Manila, Philippines, ADB's multicultural staff come from over 50 member countries. ADB offers an internationally competitive salary paid in US dollars. Salaries and benefits are generally free of tax except for citizens of some countries, primarily the USA and the Philippines, whose incomes are taxed by their respective governments. While the position advertised is for the ADB Headquarters in Manila, Philippines, ADB staff must be prepared to serve in any location outside its Headquarters at the discretion of Management. Applicants must be nationals of one of ADB's member countries.
Apply electronically, quoting the Ref. No. EXT-PS09-237(8)-COS1 and job title on subject line and attaching application form available on http://www.adb.org/Employment/appform.asp to e-mail address: PS-jobs@adb.org by 23 September 2009.
Gender and cultural diversity is a core recruitment value and women are actively encouraged to apply.
Due to the volume of applications, ADB will not be able to respond to inquiries about application status and will only contact shortlisted candidates. Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.
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